Data Privacy Notice

Data privacy notice

Preamble

We, Hünnebeck Deutschland GmbH (hereinafter: "the company", "we" or "us") take the protection of your personal data seriously and would like to inform you at this point about data protection in our company.

Within the framework of the entry into force of the EU General Data Protection Regulation (Regulation (EU) 2016/679; hereinafter: "GDPR"), obligations have been imposed on us in order to ensure the protection of personal data of the person affected by a processing (we also address you as a data subject hereinafter with "customer", "user", "you", "you" or "data subject").

Insofar as we decide either alone or jointly with others on the purposes and means of data processing, this includes above all the obligation to inform you transparently about the nature, scope, purpose, duration and legal basis of the processing (cf. Art. 13 and 14 GDPR). With this declaration (hereinafter: "data protection information"), we inform you about the way in which your personal data is processed by us.

Our data protection information has a modular structure and consists of a general part for each processing of personal data and processing situations that come into play each time you call up our websites (A. General) and a special part, the content of which relates in each case only to the processing situation specified there with the designation of the respective offer or product, in particular the visit to individual websites specified in more detail here (B. Visit to websites).

A. General

(1) Definitions

Following the example of Art. 4 GDPR, this data protection notice is based on the following definitions:

Personal data (Art. 4 No. 1 GDPR) is any information relating to an identified or identifiable natural person ("data subject"). A person is identifiable if he or she can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, an online identifier, location data or by means of information relating to his or her physical, physiological, genetic, mental, economic, cultural or social identity characteristics. The identifiability can also be given by means of a linkage of such information or other additional knowledge. The origin, form or embodiment of the information is irrelevant (photographs, video or audio recordings may also contain personal data).

Processing (Art. 4 No. 2 GDPR) is any operation which involves the handling of personal data, whether or not by automated means. This includes, in particular, the collection, recording, organisation, arrangement, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment, combination, restriction, erasure or destruction of personal data, as well as the change of a purpose or intended purpose on which a data processing was originally based.

Controller (Art. 4 No. 7 GDPR) is the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data.

Third party (Art. 4 No. 10 GDPR) means any natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or processor, are authorised to process the personal data; this also includes other group-affiliated legal entities.

Processor (Art. 4 No. 8 GDPR) is a natural or legal person, authority, institution or other body that processes personal data on behalf of the controller, in particular in accordance with the controller's instructions (e.g. IT service provider). In the sense of data protection law, a processor is in particular not a third party.

Consent (Art. 4 No. 11 GDPR) of the data subject means any freely given, specific, informed and unambiguous indication of his or her wishes in the form of a statement or other unambiguous affirmative act by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.

(2) Name and address of the controller

The controller of your personal data within the meaning of Art. 4 No. 7 GDPR is:

Hünnebeck Deutschland GmbH

Rehhecke 80

40885 Ratingen, Germany

Phone: +49 21 02 937 - 1

Fax: +49 21 02 37 651

E-mail: info_de@huennebeck.com

For further information on our company, please refer to our imprint.

(3) Legal basis for data processing

In principle, any processing of personal data is prohibited by law and only permitted if the data processing falls under one of the following justifications (cf. Art. 6 GDPR).

- Art. 6 para. 1 p. 1 lit. a GDPR ("consent"): Where the data subject has voluntarily, in an informed manner and unambiguously indicated by a statement or other unambiguous affirmative act that he or she consents to the processing of personal data relating to him or her for one or more specified purposes;

- Art. 6 para. 1 p. 1 lit. b GDPR: If the processing is necessary for the performance of a contract to which the data subject is party or for the performance of pre-contractual measures taken at the data subject's request;

- Art. 6 para. 1 sentence 1 lit. c GDPR: If processing is necessary for compliance with a legal obligation to which the controller is subject (e.g. a legal obligation to keep records);

- Art. 6 para. 1 p. 1 lit. d GDPR: If the processing is necessary to protect vital interests of the data subject or another natural person;

- Art. 6 para. 1 p. 1 lit. e GDPR: If the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; or

- Art. 6 para. 1 p. 1 lit. f GDPR ("Legitimate Interests"): If the processing is necessary to protect legitimate (in particular legal or economic) interests of the controller or a third party, unless the conflicting interests or rights of the data subject override (in particular if the data subject is a minor).

For the processing operations we carry out, we indicate below the applicable legal basis in each case. A processing operation may also be based on several legal bases.

(4) Data erasure and storage period

For each processing operation we carry out, we indicate below how long the data will be stored by us and when it will be erased or blocked. If no explicit storage period is specified below, your personal data will be deleted or blocked as soon as the purpose or legal basis for the storage no longer applies. In principle, your data will only be stored on our servers in Germany, subject to any transfer that may take place in accordance with the regulations in A.(6) and A.(7).

However, storage may take place beyond the specified time in the event of a (threatened) legal dispute with you or other legal proceedings or if storage is provided for by statutory regulations to which we are subject as the responsible party (e.g. § 257 HGB, § 147 AO). If the storage period prescribed by the legal regulations expires, the personal data will be blocked or deleted unless further storage by us is necessary and there is a legal basis for this.

(5) Data security

We use appropriate technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorised access by third parties (e.g. TSL encryption for our website), taking into account the state of the art, the implementation costs and the nature, scope, context and purpose of the processing, as well as the existing risks of a data breach (including its probability and impact) for the data subject. Our security measures are continuously improved in line with technological developments.

We will be happy to provide you with more detailed information on request. Please contact us by e-mail:

Hünnebeck Deutschland GmbH

Rehhecke 80

40885 Ratingen, Germany

e-mail: Info_de@huennebeck.com

(6) Cooperation with processors

As is the case with many companies, we also use external domestic and foreign service providers to process our business transactions. These service providers only act on our instructions and are contractually obliged to comply with the data protection regulations in accordance with Article 28 GDPR.

(7) Conditions for the transfer of personal data to third countries

Within the scope of our business relationships, your personal data may be passed on or disclosed to third party companies. These may also be located outside the European Economic Area (EEA), i.e. in third countries. Such processing will only take place to fulfil contractual and business obligations and to maintain your business relationship with us. We will inform you about the respective details of the transfer in the relevant places below.

Some third countries are certified by the European Commission through so-called adequacy decisions as having data protection comparable to the EEA standard (a list of these countries as well as a copy of the adequacy decisions can be found here:

https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en).

However, in other third countries to which personal data may be transferred, there may not be a consistently high level of data protection due to a lack of legal provisions. If this is the case, we ensure that data protection is sufficiently guaranteed. This is possible through binding company regulations, standard contractual clauses of the European Commission for the protection of personal data, certificates or recognised codes of conduct. Please contact us by email (info_de@huennebeck.com) if you would like more information on this.

(8) No automated decision making (including profiling).

We do not use any personal data collected from you for automated decision making (including profiling) procedures.

(9) No obligation to provide personal data.

We do not make the conclusion of contracts with us dependent on you providing us with personal data beforehand. As a customer, you are not under any legal or contractual obligation to provide us with your personal data; however, we may only be able to provide certain services to a limited extent or not at all if you do not provide the necessary data. If this should exceptionally be the case in the context of the products we offer presented below, you will be informed of this separately.

(10) Legal obligation to transmit certain data

If applicable, there are special statutory or legal obligations that require us to disclose the personal data lawfully processed by us to third parties, in particular public bodies (cf. Art. 6 para. 1 p. 1 lit. c GDPR).

(11) Your rights

You can assert your rights as a data subject regarding your processed personal data at any time by contacting us using the contact details provided at the beginning of A.(2). As a data subject, you have the right

- to request information about your data processed by us in accordance with Art. 15 GDPR. In particular, you can request information about the processing purposes, the category of data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information about its details;

- in accordance with Art. 16 GDPR, to demand the correction of incorrect data or the completion of your data stored by us without delay;

- in accordance with Art. 17 GDPR, to request the deletion of your data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims;

- in accordance with Art. 18 GDPR, to request the restriction of the processing of your data, insofar as the accuracy of the data is disputed by you or the processing is unlawful;

- pursuant to Art. 20 GDPR, to receive your data that you have provided to us in a structured, common and machine-readable format or to request the transfer of the data to another controller ("data portability");

- object to processing in accordance with Art. 21 GDPR, insofar as the processing is based on Art. 6 (1) p. 1 lit. e or lit. f GDPR. This is particularly the case if the processing is not necessary for the performance of a contract with you. Unless it is an objection to direct marketing, when exercising such an objection, we ask you to explain the reasons why we should not process your data as we have done. In the event of your justified objection, we will examine the merits of the case and either discontinue or adjust the data processing or show you our compelling legitimate grounds on the basis of which we will continue the processing;

- in accordance with Article 7(3) of the GDPR, to revoke your consent given once (including before the GDPR came into force, i.e. before 25.5.2018) - i.e. your voluntary will, made understandable in an informed manner and unambiguously by a statement or other unambiguous confirmatory act, that you agree to the processing of the personal data concerned for one or more specific purposes - at any time vis-à-vis us, if you have given such consent. The consequence of this is that we may no longer continue the data processing based on this consent in the future, and

- complain to a data protection supervisory authority about the processing of your personal data in our company in accordance with Art. 77 GDPR, for example to the data protection supervisory authority responsible for us.

(12) Changes to the data protection information

In the context of the development of data protection law as well as technological or organisational changes, our data protection information is regularly reviewed to determine whether it needs to be adapted or supplemented. You will be informed of any changes in particular on our website at https://www.huennebeck.com/de/datenschutzerkl%C3%A4rung. This data protection information is current as of April 2020.

B. Visiting websites

(1) Explanation of the function

You can obtain information about our company and the services we offer in particular at www.huennebeck.com together with the associated sub-pages (hereinafter collectively referred to as "websites"). When you visit our websites, personal data may be processed.

(2) Processed personal data

When using the websites for information purposes, the following categories of personal data are collected, stored and processed by us:

Log data: When you visit our websites, a so-called log data record (so-called server log files) is stored temporarily and anonymously on our web server. This consists of:

- the page from which the page was requested (so-called referrer URL)

- the name and URL of the requested page

- the date and time of the request

- the description of the type, language and version of the web browser used

- the IP address of the requesting computer, which is shortened in such a way that a personal reference can no longer be established

- the amount of data transferred

- the operating system

- the message as to whether the request was successful (access status/ttp status code)

- the GMT time zone difference

In addition to the purely informational use of our website, we offer a subscription to our newsletter, which we use to inform you about current developments in the field of event management. If you subscribe to our newsletter, the following "newsletter data" will be collected, stored and processed by us:

- the page from which the page was requested (so-called referrer URL)

- the date and time of the request

- the description of the type of web browser used

- the IP address of the requesting computer, which is shortened in such a way that a personal reference can no longer be established

- the e-mail address

- the date and time of registration and confirmation.        

We would like to point out that we evaluate your user behaviour when sending the newsletter. For this evaluation, the e-mails sent contain so-called web beacons or tracking pixels, which are single-pixel image files stored on our website. For the evaluations, we link the aforementioned data and the web beacons with your e-mail address and an individual ID. Links contained in the newsletter also contain this ID. The data is only collected pseudonymously, i.e. the IDs are not linked to your other personal data, a direct personal reference is excluded.

(3) Purpose and legal basis of data processing

We process the personal data described in more detail above in accordance with the provisions of the GDPR, the other relevant data protection regulations and only to the extent necessary. Insofar as the processing of personal data is based on Art. 6 (1) sentence 1 lit. f GDPR, the aforementioned purposes also represent our legitimate interests.

The processing of the log data serves statistical purposes and the improvement of the quality of our website, in particular the stability and security of the connection (legal basis is Art. 6 para. 1 p. 1 lit. f GDPR).

The newsletter data is processed for the purpose of sending the newsletter. When registering for our newsletter, you consent to the processing of your personal data (legal basis is Art. 6 para. 1 lit. a GDPR). We use the so-called double opt-in procedure to register for our newsletter. This means that after your registration, we will send you an e-mail to the e-mail address you provided in which we ask you to confirm that you wish to receive the newsletter. The purpose of this procedure is to verify your registration and, if necessary, to be able to clarify any possible misuse of your personal data. You can revoke your consent to receive the newsletter at any time and unsubscribe from the newsletter. You can declare the revocation by clicking on the link provided in every newsletter e-mail, by e-mail to info_de@huennebeck.com or by sending a message to the contact details given in the imprint.

(4) Duration of data processing

Your data will only be processed for as long as is necessary to achieve the above-mentioned processing purposes; the legal bases stated in the context of the processing purposes apply accordingly. With regard to the use and storage duration of cookies, please refer to point A.(4) and our cookie information.

Third parties used by us will store your data on their system for as long as is necessary in connection with the provision of services for us in accordance with the respective order.

Further information on the storage period can be found under A.(4) and in our cookie information.

(5) Transfer of personal data to third parties; justification basis

The following categories of recipients, which are usually order processors (see A.(6)), may receive access to your personal data:

- Service providers for the operation of our website and the processing of data stored or transmitted by the systems (e.g. for data centre services, payment processing, IT security). The legal basis for the transfer is then Art. 6 para. 1 p. 1 lit. b or lit. f GDPR, insofar as these are not order processors;

- Government agencies/authorities, insofar as this is necessary for the fulfilment of a legal obligation. The legal basis for the transfer is then Art. 6 para. 1 p. 1 lit. c GDPR;

- Persons employed to carry out our business operations (e.g. auditors, banks, insurance companies, legal advisors, supervisory authorities, parties involved in company acquisitions or the establishment of joint ventures). The legal basis for the disclosure is then Art. 6 para. 1 sentence 1 lit. b or lit. f GDPR.

For the guarantees of an adequate level of data protection in the event of a transfer of data to third countries, see A.(7).

Furthermore, we will only pass on your personal data to third parties if you have given your express consent to do so in accordance with Art. 6 (1) sentence 1 lit. a GDPR.

(6) Use of cookies, plugins and other services on our website

a) Cookie

We use cookies on our websites. Cookies are small text files that are assigned to the browser you are using and stored on your hard drive by means of a characteristic character string and through which certain information flows to the body that sets the cookie. Cookies cannot execute programmes or transfer viruses to your computer and therefore cannot cause any damage. They serve to make the Internet offer as a whole more user-friendly and effective, i.e. more pleasant for you.

Cookies can contain data that make it possible to recognise the device used. In some cases, however, cookies only contain information on certain settings that cannot be related to a specific person. However, cookies cannot directly identify a user.

A distinction is made between session cookies, which are deleted as soon as you close your browser, and permanent cookies, which are stored beyond the individual session. With regard to their function, a distinction is made between cookies:

Technical cookies: these are essential to navigate the website, use basic functions and ensure the security of the website; they do not collect information about you for marketing purposes nor do they store which web pages you have visited;

Performance cookies: these collect information about how you use our website, which pages you visit and, for example, whether errors occur during website use; they do not collect information that could identify you - all information collected is anonymous and is only used to improve our website and find out what interests our users;

Statistical cookies: statistical cookies help website operators understand how visitors interact with websites by collecting and reporting information anonymously.

Advertising & Targeting Cookies: These are used to provide website users with tailored advertising on the website or third party offers and to measure the effectiveness of these offers; Advertising and Targeting Cookies are stored for a maximum of 13 months;

Sharing cookies: These are used to improve the interactivity of our website with other services (e.g. social networks); sharing cookies are stored for a maximum of 13 months.

Any use of cookies that is not absolutely technically necessary constitutes data processing that is only permitted with your explicit and active consent pursuant to Art. 6 (1) sentence 1 lit. a GDPR. This applies in particular to the use of advertising, targeting or sharing cookies. Furthermore, we will only pass on your personal data processed by cookies to third parties if you have given your express consent to do so in accordance with Art. 6 (1) p. 1 lit. a GDPR.

b) Cookie information

For more information about which cookies we use and how you can manage your cookie settings and disable certain types of tracking, please see our Cookie Information.

c) Social media plugins

We do not use social media plugins on our websites. If our websites contain icons from social media providers (e.g. LinkedIn, Xing, Facebook), we only use these for passive linking to the pages of the respective providers.

d) YouTube with extended data protection

This website integrates YouTube videos via iframe. The operator of the pages is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. YouTube is used in extended data protection mode, which according to YouTube does not store any information about visitors to this website before a video is played. However, the transfer of data to YouTube partners is not necessarily excluded by the extended data protection mode. Thus, YouTube establishes a connection to the Google DoubleClick network - regardless of whether you watch a video.

As soon as you start a YouTube video on this website, a connection to the YouTube servers is established and the YouTube server is informed which of our pages you have visited. If you are logged in to YouTube, YouTube can assign your surfing behaviour directly to your personal profile. You can prevent this by logging out of your YouTube account.

In addition, after starting a video, YouTube can save cookies on your end device, which are used to collect information about visitors to this website. This information collects, among other things, video statistics, information to improve the user experience and is used to prevent fraud attempts. Cookies remain on your device until you delete them. If necessary, further data processing processes may be triggered after the start of a YouTube video, over which we have no influence. YouTube is used in the interest of an appealing presentation of our online offers. This represents a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR. Insofar as a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR; the consent can be revoked at any time. Further information on data protection at YouTube can be found in their privacy policy at: https://policies.google.com/privacy?hl=de.

e) Matomo with extended data protection

Purpose of data processing

This website uses Matomo 67, an open source, self-hosted software to collect anonymous usage data for this website.

The data on visitor behaviour is collected to identify any problems such as pages not found, search engine problems or unpopular pages. Once the data (number of visitors seeing error pages or only seeing one page, etc.) is processed, Matomo generates reports for the website owners to respond to. (layout changes, new content, etc.)

Matomo processes the following data:

•     Cookies
•     Anonymised IP addresses by removing the last 2 bytes (i.e. 198.51.0.0 instead of 198.51.100.54)
•     Pseudo-anonymised location (based on the anonymised IP address)
•     Date and time
•     Title of the accessed page
•     URL of the page accessed
•     URL of the previous page (if allowed)
•     Screen resolution
•     Local time
•     Files clicked and downloaded
•     External links
•     Duration of page load
•     Country, region, city (with low accuracy due to IP address)
•     Main language of browser
•     User agent of the browser
•     Interactions with forms (but not their content)

Indirect data collection

Server logs

When you use this website, the host of the website (beambase.de) records the call. This log contains your IP address, which indirectly identifies you through your internet service provider. The recording of this data is required by law and necessary for security purposes. There is no possibility to opt-out, but the data will never be used for other purposes.

Basis of Legitimate Interest

Data processing is based on the principle of legitimate interest.Processing the data helps us to find out what works and what doesn't on our site. For example, we use it to find out if the content is well received or how we can improve the structure of the website. Our team benefits from this and can react to it. As a result of the data processing, you benefit from a website that is constantly improving. Without the data, we would not be able to provide the service. Your data will only be used to improve the website experience.

Recipients of the data

The personal data will be sent to:

•     the team of FACE2FACECOM. GmbH)
•     Hünnebeck GmbH (host and maintainer of the website)
•     All-Inkl. (host of the server, privacy policy 30)
•     Robert Weiss post@robertweiss.de (mailbox for contact form; privacy policy 30)

The data of this website and Matomo are hosted in Germany. The data never leaves the EU.

Rights of data subjects

As Matomo collects data based on legitimate interest, you can exercise the following rights:

•     Right of access and data portability: you can request all your data at any time.
•     Right to erasure and rectification: you can request that we erase all your data completely at any time.
•     Right to object and restriction of processing: you can object to the collection of data at any time by using DoNotTrack 50 in your browser the right to lodge a complaint with the data protection authority.
•     If you think that the way we process your data with Matomo is against the law, you have the right to lodge a complaint with the data protection authority.

Licence
This privacy policy is based on the Matomo Project 78 privacy policy and is licensed under a Creative Commons Licence 18, so you can change and reuse it yourself.